> ## Documentation Index
> Fetch the complete documentation index at: https://sofiedocs.usetransfer.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Email signatures

> Create, preview, enable, and manage the email signature Sofie uses for CoDraft emails.

Email signatures let Sofie include your preferred signature when you prepare CoDraft emails.

Open the user menu, choose **Account Settings**, then select **Email**.

## Signature modes

| Mode            | Use it when                                                             |
| --------------- | ----------------------------------------------------------------------- |
| **Builder**     | You want Sofie to generate a structured signature from fields.          |
| **Custom HTML** | You already have a signature from Gmail, Outlook, or another generator. |

## Create a signature with Builder

<Steps>
  <Step title="Open Email settings">
    Go to **Account Settings** and choose **Email**.
  </Step>

  <Step title="Choose Builder">
    Select **Builder** if it is not already selected.
  </Step>

  <Step title="Review default details">
    Confirm your name, title, company, and other fields available in the builder.
  </Step>

  <Step title="Enable the signature">
    Turn on the signature if you want it included in CoDraft emails.
  </Step>

  <Step title="Save">
    Save the signature and preview it before using it in a message.
  </Step>
</Steps>

## Use a custom HTML signature

<Steps>
  <Step title="Choose Custom HTML">
    Switch the mode to **Custom HTML**.
  </Step>

  <Step title="Paste signature HTML">
    Paste the signature markup from your email tool or approved generator.
  </Step>

  <Step title="Preview">
    Review the rendered preview.
  </Step>

  <Step title="Enable or disable">
    Decide whether the signature should be used in CoDraft emails.
  </Step>

  <Step title="Save signature">
    Save only after the preview looks correct.
  </Step>
</Steps>

<Warning>
  Custom HTML may render differently across email clients. Preview it in Sofie and send a test message if your organization requires a specific format.
</Warning>

## When the signature appears

Your signature is intended for CoDraft email workflows. It does not automatically change:

* Your account name.
* Workspace membership.
* CoDraft authorship.
* Notification emails.
* External email client settings.

## Review before sending

Before sending or preparing a CoDraft email, check:

* Signature is enabled.
* Name and title are current.
* Company details are correct.
* Links and phone numbers are accurate.
* The signature does not include outdated regulatory, legal, or confidentiality text.

<Tip>
  If your organization requires a standard signature, use the approved version from your IT, legal, or communications owner.
</Tip>