> ## Documentation Index
> Fetch the complete documentation index at: https://sofiedocs.usetransfer.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Document branding

> Configure organization, group, and personal logo and color settings for Sofie-generated documents.

Document branding controls the logo, primary color, and secondary color Sofie can use in generated documents and document templates that include brand styling.

Use document branding for visual consistency. Do not use branding to imply that a document is approved, controlled, or released.

<Note>
  Personal branding appears only when an administrator enables **Allow personal branding** in **Organization Settings**.
</Note>

## How Sofie chooses branding

Sofie resolves document branding by field. A logo, primary color, and secondary color can come from different levels if some fields are blank.

| Level              | Who manages it                               | How it applies                                                                                                      |
| ------------------ | -------------------------------------------- | ------------------------------------------------------------------------------------------------------------------- |
| Personal brand     | The user, when personal branding is allowed. | Takes precedence for documents generated for that user. Blank fields inherit from the user's group or organization. |
| Group brand        | A user who can edit groups.                  | Applies to members of the group. Blank fields inherit from organization branding.                                   |
| Organization brand | A user who can edit organization settings.   | Applies as the default brand for the organization. Blank color fields use document defaults.                        |

If a user does not set a personal logo, Sofie can use the group logo. If the group does not have a logo, Sofie can use the organization logo. The same inheritance applies separately to the primary and secondary colors.

## Configure organization branding

Use organization branding as the baseline for generated documents.

<Steps>
  <Step title="Open Organization Settings">
    Go to the administration area and open **Organization Settings**.
  </Step>

  <Step title="Open Brand">
    Choose the **Brand** tab.
  </Step>

  <Step title="Upload or remove the logo">
    In **Update Brand**, use **Upload**, **Re-upload**, or **Remove**. Logo uploads accept JPG, GIF, or PNG files up to the size shown in Sofie.
  </Step>

  <Step title="Set brand colors">
    Enter a six-digit hex value for **Primary** and **Secondary**, or use the color picker. Use **Clear primary color** or **Clear secondary color** when you want Sofie to use document defaults.
  </Step>

  <Step title="Review the preview">
    Check the document preview for logo fit, contrast, table headings, and secondary color readability.
  </Step>

  <Step title="Save">
    Click **Save**.
  </Step>
</Steps>

## Allow users to set personal branding

Personal branding lets users set their own document logo and colors from **Account Settings**. It is useful when different teams, sites, clients, or author groups need different document presentation.

<Steps>
  <Step title="Open Organization Settings">
    Go to the administration area and open **Organization Settings**.
  </Step>

  <Step title="Open General">
    Choose the **General** tab.
  </Step>

  <Step title="Enable personal branding">
    In **Branding**, turn on **Allow personal branding**.
  </Step>

  <Step title="Save changes">
    Click **Save Changes**.
  </Step>
</Steps>

After this setting is enabled, users see the **Branding** tab in **Account Settings**. See [Personal document branding](/account/personal-branding) for the user workflow.

## Configure group branding

Group branding lets administrators apply a shared document brand to a group. Use it when a department, site, client team, or project group should use a different logo or color set than the organization default.

<Steps>
  <Step title="Open the group">
    Go to **Users**, choose **Manage Groups**, and open the group.
  </Step>

  <Step title="Find Group Brand">
    Use the **Group Brand** section on the group details page.
  </Step>

  <Step title="Update the logo">
    Use **Upload**, **Re-upload**, or **Remove**. Logo uploads accept JPG, GIF, or PNG files up to the size shown in Sofie.
  </Step>

  <Step title="Set colors">
    Enter **Primary** and **Secondary** hex colors, or leave a field blank to inherit from the organization.
  </Step>

  <Step title="Save">
    Click **Save**.
  </Step>
</Steps>

## Review branding changes

Before relying on new branding for team output:

* Check the preview in **Organization Settings** > **Brand** for the organization baseline.
* Ask a representative user in each group to create or regenerate a document that uses brand styling.
* Check logo size, table heading contrast, secondary fills, headers, footers, and exported files.
* Confirm personal branding behavior with a user who has the **Branding** tab enabled.
* Review generated content before using it in controlled processes.

<Warning>
  Branding affects presentation. It does not replace your organization's review, approval, validation, release, or document-control process.
</Warning>

## Troubleshooting

| Issue                                                     | What to check                                                                                                              |
| --------------------------------------------------------- | -------------------------------------------------------------------------------------------------------------------------- |
| A user does not see **Branding** in **Account Settings**. | Confirm **Allow personal branding** is enabled in **Organization Settings**.                                               |
| A group brand is not visible for a user.                  | Confirm the user is in the intended group and the group brand fields are saved.                                            |
| A personal brand is not visible.                          | Confirm the user saved the personal brand fields and did not leave the field blank. Blank fields inherit.                  |
| A color does not save.                                    | Use a six-digit hex value, such as `#005F73`.                                                                              |
| A logo upload fails.                                      | Use JPG, GIF, or PNG and keep the file under the size shown in Sofie.                                                      |
| Output still uses default styling.                        | Confirm the generated document or template includes brand styling. Existing content may need to be regenerated or updated. |