Delete, remove, or restore a CoDraft

You can get a CoDraft out of your way in several ways. Only some of them delete the document. This page covers CoDrafts you created yourself, CoDrafts shared with you, and CoDrafts in a Workspace.

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Choose the right action

Workspace roles that can delete content are Owner, Admin, and Editor. Viewer can’t delete. Sharing a CoDraft with someone, even with Can edit access, doesn’t let them delete it.

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Delete a CoDraft you own

Use this for any CoDraft you created, whether or not it belongs to a Workspace. Sofie shows CoDraft deleted successfully and moves the CoDraft to Archive. You can also delete a CoDraft from other places:

• Recents: Open the … menu on the CoDraft and click Delete. Recents only lists CoDrafts you own.
• Several at once: On the CoDrafts page, select the CoDrafts and click Delete in the selection toolbar. If you select a CoDraft you don’t own, Delete is turned off and shows Only items you own can be deleted.
• Chat: Ask Sofie to delete or archive the CoDraft. The same permissions apply. Sofie confirms when the CoDraft has moved to Archive.

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Delete a CoDraft in a Workspace

Workspace members can delete a CoDraft from the Workspace page, even if they don’t own it. You need the Owner, Admin, or Editor Workspace role. Viewer can’t delete, one item at a time or in bulk. The CoDraft goes to Archive. Everyone in the Workspace loses access, and so does everyone it was shared with. If you delete a teammate’s CoDraft, it appears in your Archive as well as theirs. You and the owner can both restore it or delete it forever. If you only want the CoDraft out of the Workspace, use Remove a CoDraft from a Workspace instead.

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CoDrafts shared with you

If someone shares a CoDraft with you, it appears on the Shared with me tab of the CoDrafts page. The row shows Shared and Shared by with the owner’s name. As a collaborator:

• You can’t delete a shared CoDraft, even with Can edit access. The trash icon doesn’t appear on shared rows.
• You can’t change its Workspace from the CoDrafts page.
• You can’t share it with others or remove other people’s access.
• You can’t remove yourself from a shared CoDraft. There is no leave option. To lose access, ask the owner to remove you.

If the CoDraft is in a Workspace where you have the Owner, Admin, or Editor role, you can delete it from the Workspace page. See Delete a CoDraft in a Workspace. If someone else deletes a shared CoDraft, it disappears from your list and appears in your Archive as View only. Ask the owner or the person who deleted it to restore it.

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Remove a CoDraft from a Workspace

Remove a CoDraft from a Workspace when it no longer belongs there but you still need the document. The CoDraft stays in the owner’s CoDrafts list. A CoDraft belongs to at most one Workspace, so removing it takes it out of Workspaces entirely. You can remove a CoDraft from a Workspace if you own it, or if you have the Owner, Admin, or Editor role in that Workspace. Sofie shows Removed from workspace. You can also use the Move to workspace submenu in Recents, or the Workspace button in the CoDraft editor. If you don’t own the CoDraft, use the Workspace button in the editor. To move a CoDraft into another Workspace instead, pick that Workspace from the same menu. After you remove a CoDraft from a Workspace:

• Workspace members lose access unless it was also shared with them directly.
• People you shared it with directly keep their access.
• Sofie stops using it as Workspace context.
• If you don’t own the CoDraft and it isn’t shared with you directly, you lose access too.
• Only the owner can add it to a Workspace again. They need a Workspace role that can add content.

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Hide a CoDraft from Workspace search

Exclude a CoDraft from Workspace search when it should stay in the Workspace but Sofie shouldn’t use it as a source. This works well for superseded drafts or scratch documents. Sofie shows Document excluded from workspace search. To undo, open the same menu and click Include in workspace search. This setting applies to everyone in the Workspace. Workspace members can still open the CoDraft. There is no way to hide a CoDraft from only your own view or search.

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Remove someone’s access

The owner controls who a CoDraft is shared with. Sofie shows Removed access for followed by the person’s name. The CoDraft disappears from their Shared with me list. Removing a direct share doesn’t remove Workspace access. If the CoDraft is in a Workspace the person belongs to, they can still open it. Remove the CoDraft from the Workspace, or change their Workspace membership, to fully remove access.

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Restore a CoDraft from Archive

Archive holds deleted items for 30 days. After 30 days, Sofie permanently deletes them. The CoDraft goes back to its original Workspace and folder:

• If the original folder no longer exists, it goes back to the root of the Workspace.
• If the original Workspace no longer exists or you’re no longer a member, Sofie asks you to choose a Workspace in Choose a restore location.
• If the CoDraft wasn’t in a Workspace, it is restored without one.

Deleting a CoDraft excludes it from Workspace search. Restoring it includes it again, unless it was already excluded before it was deleted. If a row shows View only, you can see the item but can’t restore or delete it. Ask the owner or the person who deleted it. Collaborators see View only, even with Can edit access.

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Delete a CoDraft forever

Delete a CoDraft forever when it must not be restored.

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What happens to collaborators, links, and history

Deleting a CoDraft doesn’t delete the Workspace files, chats, or CoMeetings you used to write it. Earlier chat answers that drew on the CoDraft still show the text Sofie wrote, but you can’t open the CoDraft from them.

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Troubleshooting

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Related pages