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Artifacts are durable work surfaces in Sofie. Use chat to create or edit them when an answer needs to become something you can review, share, update, or reuse.

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Choose the artifact

NeedCreate or open
A report, memo, protocol, URS, SOP draft, or emailCoDraft
A table, tracker, spreadsheet, chart, or analysis workbookCoSheet
A chart, process map, timeline, or diagram shown in chatChart and diagram generation
An illustration, infographic, icon, or edited image shown in chatImage Generation
A captured discussion or meeting sourceCoMeeting
A shared source set and project knowledge baseWorkspace
A repeatable workflowOrchestration

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Create a CoDraft from chat

Use CoDraft when output needs document structure, comments, suggestions, templates, or export. 
Create a CoDraft for a deviation investigation report. Use these sources and include sections for background, event description, immediate actions, evidence reviewed, source gaps, SME questions, and draft conclusion. Do not write final conclusion language until I approve the evidence table.
You can also import a Word document: 
Import this DOCX into a CoDraft. Preserve headings and tables where possible. Then list sections that need QA review.
After creation, ask:
  • “Open the CoDraft.”
  • “Rewrite the selected section.”
  • “Add comments where source support is missing.”
  • “Propose tracked changes instead of direct edits.”
  • “Prepare this for Word export.”

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Create a CoSheet from chat

Use CoSheet when the output should stay tabular, editable, chartable, or exportable. 
Create a CoSheet from this CSV. Add a summary tab with data quality checks, missing values, outliers, and suggested charts.
For an existing CoSheet: 
Open the CAPA metrics CoSheet. Add a Status column using the effectiveness criteria and preview the formula before applying it.
Ask for:
  • Formula suggestions.
  • Data profiling.
  • Pivot table suggestions.
  • Chart creation.
  • Export to Excel or CSV.
  • A narrative summary for a CoDraft.

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Create a Workspace from chat

Use a Workspace when the work needs shared files, artifacts, teammates, and searchable project context. 
Create a Workspace called Fill-finish deviation DI-2026-014. Add folders for Source documents, Data, Meetings, Drafts, and References.
Then ask: 
Save this CoDraft and the CoSheet action tracker to the Workspace after I approve them.

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Create or run an Orchestration from chat

Use Orchestrations when the same workflow should be repeated. 
Build an Orchestration for CAPA effectiveness checks. First propose inputs, tasks, tools, human review points, and output format. Keep it as a draft until I test it.
Run an existing Orchestration: 
Run the batch record review Orchestration using this Workspace. Ask me for any required inputs before starting.

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Convert one artifact into another

Sofie can help move work between surfaces.
Starting pointPossible next artifact
Chat answerCoDraft, CoSheet, Workspace file, Orchestration design.
CoMeetingCoDraft meeting brief, CoSheet action tracker, Orchestration input.
CoSheetCoDraft summary, chart, pivot table, Excel export.
Chart and diagram generationIn-chat visual, File Studio output, CoDraft reference.
Image GenerationIn-chat image, File Studio output, CoDraft image.
CoDraftTemplate, email draft, Word/PDF export, Orchestration output template.
Workspace search resultCoDraft source map, CoSheet evidence table, Orchestration run.
Example: 
Turn this CoMeeting into a CoSheet action tracker with columns for decision, action, owner, due date, dependency, source transcript section, and status.

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Save output to a Workspace

When work belongs to a project, ask Sofie to save or associate the artifact with a Workspace. 
After I approve the draft, save it to the PPQ protocol Workspace under Drafts.
Confirm the Workspace before saving. Shared Workspace content may be visible to everyone with access.

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Edit an artifact from chat

Open or add the artifact as context, then ask for the edit. Good edit requests: 
Open the CoDraft and add a source gap table after the Evidence reviewed section.

In this CoSheet, add formulas for Days Open and Status. Preview the formulas first.

Update the Orchestration so it asks for human review before creating the final CoDraft.

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Ask for confirmation points

Use explicit confirmation language: 
Ask me before creating the artifact.

Ask me before saving to the Workspace.

Ask me before exporting.

Ask me before sending or updating anything in a connected app.

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Troubleshoot artifact creation

Ask: Create this as a CoSheet instead of a chat table. Use the same columns and add a summary tab.
Ask: Move this into a CoDraft and preserve the headings.
Ask: Undo direct edits if possible and propose tracked changes or comments instead.
Add the relevant Workspace, CoDraft, CoSheet, CoMeeting, or files, then restate the artifact request.