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Email signatures let Sofie include your preferred signature when you prepare CoDraft emails. Open the user menu, choose Account Settings, then select Email.

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Signature modes

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Create a signature with Builder

1

Open Email settings

Go to Account Settings and choose Email.
2

Choose Builder

Select Builder if it is not already selected.
3

Review default details

Confirm your name, title, company, and other fields available in the builder.
4

Enable the signature

Turn on the signature if you want it included in CoDraft emails.
5

Save

Save the signature and preview it before using it in a message.

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Use a custom HTML signature

1

Choose Custom HTML

Switch the mode to Custom HTML.
2

Paste signature HTML

Paste the signature markup from your email tool or approved generator.
3

Preview

Review the rendered preview.
4

Enable or disable

Decide whether the signature should be used in CoDraft emails.
5

Save signature

Save only after the preview looks correct.
Custom HTML may render differently across email clients. Preview it in Sofie and send a test message if your organization requires a specific format.

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When the signature appears

Your signature is intended for CoDraft email workflows. It does not automatically change:
  • Your account name.
  • Workspace membership.
  • CoDraft authorship.
  • Notification emails.
  • External email client settings.

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Review before sending

Before sending or preparing a CoDraft email, check:
  • Signature is enabled.
  • Name and title are current.
  • Company details are correct.
  • Links and phone numbers are accurate.
  • The signature does not include outdated regulatory, legal, or confidentiality text.
If your organization requires a standard signature, use the approved version from your IT, legal, or communications owner.